AIFORYA Client Portal: white-label WordPress client portal with AI

AIFORYA Client Portal: Your WordPress Client Area, on Your Brand

AIFORYA Client Portal turns your site into a private, secure, fully white-label client portal. Each client accesses a dedicated space where they find their projects, tasks, files, messages, and invoices — and none of anyone else's. The core is 100% self-contained: a lightweight CRM, project management, tasks, genuinely protected file sharing, per-project messaging, billing tracking, and white labelling. No external SaaS, no commission, no quota. AI acts as an assistant through your own API key (BYOK): it drafts a client-ready progress summary and produces a project health diagnosis. You retain full control over your data and your costs.

Technical specifications: Compatible with WordPress 6.0+, PHP 8.0+. Multi-language, block-editor ready, and independent of your theme.

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Included in the AIFORYA subscription, unlimited AI usage via your own API key.

The Challenge: A Professional Client Area Without Paying Per Seat

Freelancers and agencies know it: a significant share of time goes to non-billable administrative tasks, and client communication is often the most time-consuming. Crucial information is scattered across emails, Slack, Google Drive, and WhatsApp. This fragmentation is the source of costly errors, delivery delays, and palpable frustration. Hunting for the "latest version" of a file, answering the same questions, manually compiling progress reports — every minute spent in this administrative fog is subtracted from value creation.

Existing solutions are often external SaaS platforms (SuiteDash, Clinked). They are billed per seat or per user group, which quickly becomes prohibitive once you manage several clients. They create an extra data silo, disconnected from your site, and force your clients to juggle yet another login.

AIFORYA Client Portal solves the problem at its root: a complete, professional, secure client area directly within your WordPress environment, on your brand. A firm managing forty clients doesn't pay forty times over — it installs one extension and dresses it in its own colours. Where WordPress competitors have no AI and SaaS tools with AI charge for every seat, AIFORYA combines a solid foundation and an AI writing assistant with no commission or quota.

What the Extension Actually Does

AIFORYA Client Portal combines a self-contained management core with two AI functions you control via your API key. Here is what the extension really does, no empty promises.

White-Label Private Client Area

Each client gets a frontend portal reachable through an unguessable random-token link. There they find their projects and their progress, their files, their messages, and their invoices (excluding drafts), with project-by-project navigation. The whole thing is dressed in your brand: logo, primary colour, email sender name, and optional hiding of the "Secure client area" mention.

• Concrete benefit: Your clients access their information in one click, 24/7, in an interface that carries your colours. No more "where's my project at?". They feel informed and perceive premium value — without ever seeing the WordPress admin.

Strict Multi-Client Compartmentalisation

A client linked to a WordPress user account sees only the projects of their own client ID. Access control is enforced server-side: projects, tasks, messages, files, and invoices are systematically filtered. Team members hold dedicated capabilities.

• Concrete benefit: Confidentiality between clients is guaranteed by design. No client can guess or reach another's data — an absolute requirement for professional, multi-client use.

Genuinely Secure File Sharing

Your clients upload and retrieve their files (mock-ups, documents, deliverables) in a space dedicated to their project. The security isn't cosmetic: files are stored outside the web root, in a private folder protected by a Deny from all rule. Every download goes through a unique 48-character hexadecimal token, with systematic ownership and visibility checks (client or team).

• Concrete benefit: No more expired WeTransfer links or attachments lingering in inboxes. A confidential file is never served to someone who has no right to it. This level of delivery protection is rare among WordPress competitors — one of the extension's genuine strengths.

Project Management and Task Tracking

Create projects (client, status, budget, spent, progress, deadlines) and break them down into tasks (to do, in progress, done) with priority, due date, and assignee. Progress is calculated automatically from the done / total task ratio and shown to the client.

• Concrete benefit: Tracking is clear and unambiguous. Your clients concretely see the work accomplished and the next steps, which cuts down on back-and-forth and update requests.

Per-Project Messaging

Replace unreadable email threads with centralised messaging attached to each project. Team ↔ client exchanges are dated, marked read / unread, and can trigger a branded email notification.

• Concrete benefit: Every decision and approval is archived in its project context. No more validation lost in an overloaded inbox: the conversation lives where the work happens.

Billing & Quote Tracking

Create and track your invoices and quotes (draft, sent, paid, overdue, cancelled), with detailed line items, currency, and due date. Your clients view their invoices from their portal. A daily cron automatically flips sent invoices past their due date to "overdue".

• Concrete benefit: You centralise billing tracking where the client relationship lives. Collection relies on your existing stack (manual status assignment, or your site's payment gateway). Native online collection (Stripe, PayPal) is on our roadmap; in the meantime, the extension integrates cleanly with a site where payment is already handled.

AI-Drafted Progress Summary

With one click from the project editor, AI drafts a client-ready progress summary from recent tasks and exchanges. The tone is adjustable (professional, friendly, formal).

• Concrete benefit: Client reporting — one of the most time-consuming chores — becomes a matter of seconds. You get a clear, well-framed text to review and send, instead of writing it from scratch at every milestone.
• BYOK integration: Generation relies on your Anthropic API key (Anthropic), with no per-call surcharge imposed by AIFORYA.

Project Health Diagnosis

A deterministic health score (0-100) is computed for each project from concrete signals: overdue tasks, prolonged silence, drift between budget and progress → healthy / watch / at risk. AI then turns it into a two-to-three-sentence narrative with a recommended action, stored on the project. A cron re-evaluates active projects and alerts you by email about those to "watch".

• Concrete benefit: You spot projects going off track before they become a client problem. The score is transparent and auditable — you know exactly which signals it rests on, no black box — and the AI narrative gives you a ready-to-act read.
• BYOK integration: The narrative goes through your Anthropic API key (Anthropic), an economical model suited to short texts.

Automatic Monthly Report (opt-in)

At the start of each month, a cron can generate a per-project progress summary and email it to the client, on your brand, with an anti-duplicate lock. The function is opt-in: it only activates if you choose it.

• Concrete benefit: Your clients receive a regular, polished progress update without you having to think about it. A recurring deliverable that nurtures the relationship and justifies your retainer contracts.

Transparent AI Costs & Encrypted Keys

Every AI call is logged (function, model, estimated tokens, cost). The dashboard shows the actual monthly AI cost and its breakdown by function over thirty days, from your own usage. Your API keys are encrypted at rest (aif1: prefix), masked on display, and testable per provider.

• Concrete benefit: Where SaaS tools hide their margin, AIFORYA shows you the accounting truth: how much each AI function actually costs you. Your credentials stay protected, and no content data passes through AIFORYA.

Concrete Use Cases: How AIFORYA Transforms Your Daily Life

For the WordPress Freelancer

Sophie is a freelance WordPress developer. Before, she spent nearly an hour a day on admin: redundant emails, progress reports written by hand, lost feedback. With AIFORYA Client Portal, she created a dedicated space for each of her five active clients. Mock-ups, modification requests, and invoices are centralised; the AI progress summary drafts in seconds the update she used to write painstakingly by hand.

• Impact: Sophie saves roughly 4 to 5 hours a week, which she reinvests in prospecting and "deep work." Her clients, won over by the on-brand portal and the regularity of the progress updates, brought her two referrals in the very first month.

For the Digital Agency

The "Digital Impact" agency handles the maintenance and evolution of thirty WordPress sites. Communication was scattered across Trello, Slack, and emails from three project managers. By adopting AIFORYA Client Portal, the agency now offers a unified, premium experience: the portal, fully customised in its colours thanks to the Agency license, has become a selling point in tenders. The project health diagnosis flags files to watch before they become irritants, and the automatic monthly report delivers a recurring output effortlessly.

• Impact: Administrative management time per client dropped markedly. Early detection of "at risk" projects reduced nasty surprises, and client retention improved over six months. Clients feel better informed and supported.

For the Studio or Independent Consultant

Karim runs a small studio delivering visual identities and confidential strategy documents. His challenge isn't managing tickets, but delivering sensitive files cleanly and keeping his clients informed. He creates one project per engagement, drops the deliverables into the secure space — served by token, outside the web root — and lets the AI progress summary write his status updates.

• Impact: Every deliverable is dated, traced, and accessible only to the right client. The genuine delivery security reassures privacy-conscious clients, and the portal's branding reinforces the studio's professional image. Engagements more often turn into recurring collaborations.

Clear, Predictable Pricing

AIFORYA offers its extensions in a bundled subscription, with no hidden fees, no commission on your sales, and no AI usage quota. You pay for the software and its support; you keep full control over your AI costs.

Important note on the BYOK model: The subscription covers the software licence, updates, and support. Your AI calls (Anthropic) are billed separately and directly by the provider, via your own API key. For standard usage, this cost is generally between €2 and €8 per month. AIFORYA applies NO markup on your AI consumption, and NO commission on your revenue. The dashboard shows you this cost, by function.

Frequently Asked Questions

General Questions about AIFORYA

1. How do I create my Anthropic API key? The process takes less than 5 minutes. Create an account on the provider's platform, add a payment method (most offer starter credits to test), then generate a key in the "API Keys" section. Copy it and paste it into the extension settings. AIFORYA documentation provides detailed step-by-step guides.

2. Can I cancel my subscription at any time? Yes. AIFORYA subscriptions have no fixed term. You can cancel at any time from your client area. The extension keeps working until the end of your current billing period.

3. How does the BYOK model work in practice? BYOK stands for "Bring Your Own Key." You enter your own API key in the settings. Each time an action needs AI (progress summary, health diagnosis), the extension makes a direct, secure call to the provider with your key. Billing happens directly between you and the provider: the most transparent and economical model. Think of it as a car (the extension) and its fuel (AI) — you only pay for what you consume, at the pump price.

4. What are the actual AI costs? They are very low. Client Portal calls AI only on occasional actions (progress summary, health narrative, opt-in monthly report) and relies on economical models such as Anthropic's Anthropic and Anthropic. For standard usage, the monthly bill from the provider is generally between €2 and €8. You track your consumption in real time on your provider's dashboard, and the cost per function is shown in the extension admin.

5. Is my data stored by AIFORYA? No. The extension is installed on your own WordPress server. All data (clients, projects, messages, files, invoices) stays in your database and on your server. AI requests are direct transactions between your server and the provider (Anthropic), via your key, never passing through AIFORYA's servers.

6. Is the extension compatible with Elementor / Divi / Breakdance? Yes. AIFORYA Client Portal works at the level of native WordPress roles and capabilities. The portal is therefore independent of your page builder and theme, with a clean, professional style that doesn't clash with your existing design.

7. Is there a trial period? No. The Free plan's free extensions let you evaluate the catalogue with no commitment, and every paid plan comes with a full 14-day money-back guarantee.

8. What happens if Anthropic changes its prices? Since you deal directly with the provider, you're subject to its pricing. If it lowers prices — which is common — you benefit immediately. If it becomes too expensive, the advantage of BYOK is that you can switch to another compatible provider, without depending on AIFORYA.

9. Can I use AIFORYA on multiple sites? Yes. The Pro and Agency plans are designed for professionals managing several sites, all handled from a single dashboard.

10. Does AIFORYA provide technical support? Yes, responsive email technical support is included in all subscriptions. Response times vary by plan. Comprehensive documentation is also available 24/7.

Specific Questions about the Client Portal

11. How are clients added and their access managed? Adding clients relies on WordPress's native system. You create a user, link them to a client record (company, contact, notes), and assign them a dedicated role. This user only accesses their personal portal via your site's front-end — never the WordPress admin — and sees only the projects they're attached to.

12. Where and how are shared files stored? Files are stored in a private folder located outside the web root, protected by a Deny from all rule — not in the public uploads folder. Every download goes through a unique token with an ownership check. AIFORYA sets no storage limit of its own: the only limits are those of your hosting.

13. Can one client see another client's projects? Absolutely not. Each client is linked to their unique user ID, and the portal systematically filters all data server-side (projects, tasks, messages, files, invoices) to show only what they're entitled to. Compartmentalisation is guaranteed by design.

14. Does the extension handle online payments? As of today, Client Portal handles billing tracking: creating invoices and quotes, statuses (sent, paid, overdue…), detailed line items, and client-side viewing. Native online collection (Stripe, PayPal) is on our roadmap; in the meantime, you assign statuses manually or collect via the gateway already in place on your site. We'd rather state this clearly than imply a function that doesn't exist.

15. Are the AI functions genuinely operational? Yes — and we only highlight what is. Two AI functions are fully wired today: the progress summary (from the project's tasks and exchanges) and the project health narrative (from the score and signals). The health score itself is a deterministic, transparent calculation, no black box. We prefer to promise less and deliver for real.

16. What happens to my data if I cancel my subscription? It always belongs to you. If you cancel, the premium functions stop working, but all your information (clients, projects, messages, files, invoices) stays safely stored in your WordPress database. You lose no data, and everything is restored if you reactivate later.

AIFORYA's Commitments

Client Sovereignty The BYOK model is a guarantee. You control your data, your costs, and your dependencies. AIFORYA provides the tool; you keep the power. Your data never leaves your server to pass through us.

Radical Transparency No hidden markups, no opaque credit systems, no commission on your sales. The dashboard pushes this transparency down to the actual AI cost per function. We announce what the product does — not what it might do one day.

Guaranteed Service Continuity AIFORYA is built to last. In the event of an interruption of activity, a patrimonial mechanism seals the release of the source code. Your extensions will keep working, safeguarding the durability of your investment.

GDPR Compliance by Architecture Privacy is built into the product's architecture: strict multi-client compartmentalisation, files protected outside the web root, no data hosted at AIFORYA, optional data purge on uninstall. GDPR compliance is a prerequisite, not a checkbox.

Uncompromising Quality Software is a living product. AIFORYA is committed to regular updates for security, compatibility with the latest WordPress versions, and continuous feature enrichment — including native online collection and new AI capabilities.

Ready to Professionalise Your Client Relationship?

Stop choosing between per-seat SaaS and a patchwork of emails, Drive, and links that expire. AIFORYA Client Portal combines an on-brand client area, genuinely secure file delivery, and an AI assistant that writes your progress updates and diagnoses your projects' health — all in BYOK, with no commission or quota.

Start for free without a credit card. Setup takes less than 5 minutes.

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