AIFORYA Client Portal: AI WordPress Client Portal

AIFORYA Client Portal: Your Intelligent Client Portal for WordPress

AIFORYA Client Portal is a WordPress extension. It transforms your site into a secure, professional, and centralised collaboration space for your clients. End the scattering of crucial information across emails, cloud storage, and messaging apps. This tool integrates project management, secure file sharing, and a support system directly into your WordPress dashboard.

The extension is augmented by artificial intelligence designed for you. Thanks to AIFORYA's foundational model, BYOK (Bring Your Own Key), you connect your own API key (Anthropic, OpenAI...). This gives you unlimited AI usage. This approach guarantees total control over your costs and absolute confidentiality of your data. Designed for digital agencies, demanding freelancers, and site administrators, Client Portal is a strategic lever. It enhances the value of your services, improves client retention, and frees up your time.

Compatible WordPress 6.0+, PHP 8.0+, multi-language, and ready for block editors.

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Starting from 9€/month, unlimited AI usage via your API key.

The Chaos of Client Communication: A Silent Brake on Your Growth

Freelancers and agencies know: a significant portion of time is spent on non-billable administrative tasks. Client communication is often the most time-consuming. Your expertise is your greatest value. Yet, a considerable part of your day is absorbed by managing this communication.

Crucial information is scattered. Validations are in emails, feedback on Slack channels, files on Google Drive, and urgent questions via WhatsApp. This fragmentation is inefficient and dangerous. It is the source of costly errors, delivery delays, and palpable frustration.

The result is systemic time loss. Searching for the "latest version" of a file. Answering recurring questions. Manually compiling progress reports. Each of these tasks is a time sink. Every minute invested in this administrative fog is subtracted from value creation, innovation, or prospecting.

For an agency, this inefficiency multiplies by the number of clients, eroding profitability project by project. For a freelancer, it encroaches on an already precarious work-life balance. Existing solutions are often external platforms. They are costly, complex to integrate, and force your clients to juggle yet another login. They create an additional data silo, disconnected from your WordPress site.

AIFORYA Client Portal was designed to solve this problem at its root. The extension integrates a complete, professional, and secure client area directly into your existing WordPress environment. It centralises all interactions, automates repetitive tasks thanks to AI, and restores the fluidity and professionalism your work deserves.

Features Designed for Efficiency and Serenity

AIFORYA Client Portal offers a suite of integrated and intelligent tools. They streamline every aspect of the client relationship, transforming constraints into competitive advantages.

Customisable Client Dashboard

Offer each client a centralised, clear, and immediate overview. They find their projects, pending tasks, messages, and recent files there. This dashboard is a single entry point. It instantly professionalises your image and simplifies your clients' lives. It becomes a centralised source of truth.

• Client Benefit: Your clients access their information with one click, 24/7. No more questions about "project status?". They feel informed, in control, and perceive greater value in your service.
• BYOK Integration: AI, via your API key, can generate a personalised welcome summary. Or a "morning briefing" highlighting the 3 most urgent points each time the client logs in, facilitating the identification of critical information.

Detailed Project Management and Task Tracking

Create projects, define clear milestones, and assign tasks to your teams or clients. Deadlines are precise. Progress is visible in real-time via progress bars and clear statuses (To Do, In Progress, In Validation, Completed). This brings total transparency that strengthens trust and collaboration.

• Client Benefit: Tracking progress is clear and unambiguous. Clients can concretely see the work accomplished and the next steps. This drastically reduces back-and-forth and update requests.
• BYOK Integration: AI can generate automated and detailed weekly progress reports. By analysing completed tasks, comments, and time spent, it drafts a concise summary archived in the portal. You save valuable reporting time.

Secure and Intelligent Messaging

Replace endless, untraceable emails with a centralised, per-project messaging system. All conversations, decisions, and validations are archived, dated, and easily accessible via an internal search engine.

• Client Benefit: Communication is fluid, contextual, and serves as a reference. No more searching for a lost validation in an overloaded inbox.
• BYOK Integration: AI becomes your writing assistant. Use your Anthropic or OpenAI key to generate professional draft responses. It can rephrase your sentences for clarity, correct spelling, or adapt the tone to the context, directly from the messaging interface.

Centralised and Versioned File Sharing

Allow your clients to upload and retrieve files (mock-ups, documents, deliverables) in a secure space dedicated to their project. The system automatically manages versions. It always displays the most recent file while retaining the history of previous versions.

• Client Benefit: No more expired WeTransfer links or confusion over the "final_v2_def_corr" version. All important documents are in one place, accessible at any time, and in their latest version. Security is enhanced compared to a simple email attachment.

Structured Ticket Support System

Integrate a simple and efficient ticketing system. Your clients can open support requests, track their status in real-time (Open, In Progress, Resolved), and interact with you in a structured manner. This ensures faster and traceable resolution.

• Client Benefit: Support requests are tracked and processed methodically. The client has clear visibility into the handling of their issue. This significantly improves their satisfaction and trust.
• BYOK Integration: AI can perform initial intelligent ticket sorting. Based on the request's content, it can categorise it (e.g., "Critical Bug," "Billing Question," "Modification Request"). It can assign it to the correct department and suggest answers based on a knowledge base you define.

Integrated Knowledge Base

Create a dedicated help section for your clients, directly within their portal. Write articles, tutorials, or FAQs. Answer the most common questions and allow them to find solutions independently.

• Client Benefit: Clients are more autonomous. They find instant answers to their questions. This reinforces their perception of your professionalism and reduces the number of low-level support tickets.
• BYOK Integration: AI helps you populate your knowledge base. Provide it with a list of points, and it will write a structured and clear article. It can also summarise a long tutorial into an easy-to-follow bulleted list.

Concrete Use Cases: How AIFORYA Transforms Your Daily Life

For the WordPress Freelancer

Sophie is a freelance WordPress developer. Previously, she spent almost an hour a day on administrative tasks. Answering redundant emails, compiling manual progress reports, searching for lost client feedback. With AIFORYA Client Portal, she created a dedicated space for each of her 5 active clients. Mock-up validations, modification requests, and progress reports are now automated and centralised.

• Impact: Sophie saves approximately 4 to 5 hours per week. She strategically reinvests this time: 2 hours for prospecting and 3 hours of "deep work." This allowed her to sign a new maintenance contract and deliver her projects ahead of schedule. Her clients, delighted with this professionalism, brought her two new referrals in the first month.

For the Digital Agency

"Digital Impact" agency manages the maintenance and evolution of 30 WordPress sites. Communication was a constant challenge. Information was scattered across Trello, Slack, and emails from 3 project managers. This created internal friction and client confusion. By integrating AIFORYA Client Portal, the agency now offers a unified and premium client experience. The portal, fully customised with the agency's colours thanks to the Agency license, has become a major selling point in tenders.

• Impact: Administrative management time per client was reduced by 25%. The AI-powered ticketing feature allowed for 40% faster responses to critical support requests. Client retention increased by 15% over 6 months. Clients feel better informed and supported.

For the B2B E-commerce Business

Marc manages a WooCommerce store selling custom professional equipment. Each order is a mini-project requiring numerous exchanges with the client to validate technical specifications. The Client Portal is used to create a project per order. The client uploads their plans, validates production steps via assigned tasks, and tracks progress until delivery.

• Impact: The order error rate dropped by 80%. All specifications and validations are dated and tracked in the same place, creating a reference archive. Client satisfaction significantly increased, transforming single buyers into recurring clients. They now subscribe to maintenance contracts, managed via the same portal.

Transparent Pricing Adapted to Your Scale

AIFORYA believes in a clear, fair, and surprise-free business model. The subscription covers maintenance, support, and continuous evolution of the extension. AI usage is at your expense, directly via your own API key, for total transparency and absolute cost control. AIFORYA takes no margin, ever.

Plan	Monthly Price	Sites	Target Audience & Features
Free	0 €	1 site	For testing: 1 project & 3 clients management, basic features.
Starter	9 €	1 site	Freelancers & Solopreneurs: all features, AI, unlimited projects & support.
Pro	19 €	3 sites	Multi-site professionals: includes Starter + API Access for integrations + Priority support (24h).
Agency	49 €	25 sites	Agencies & Teams: includes Pro + White label + Multi-user management + Premium support (4h).

Important note on the BYOK (Bring Your Own Key) model: The AIFORYA subscription does not cover AI usage costs. You connect your own API key (Anthropic, OpenAI, etc.). AI calls are billed directly by your chosen provider at their standard rate.

For typical usage (around ten active clients), AIFORYA estimates this external cost to be between 2€ and 8€ per month. You track your consumption in real-time from your AI provider's dashboard.

AIFORYA applies no markup and bills no opaque credits. You control 100% of your AI expenses.

Frequently Asked Questions

General Questions about AIFORYA

1. How do I create my Anthropic (or OpenAI) API key? Creating an API key is a secure process that takes less than 5 minutes.

   • Create an account on your chosen AI provider's platform (e.g., Anthropic or OpenAI).
   • Add a payment method. Most providers offer initial credits to test their services for free.
   • Access the "API Keys" section of your dashboard.
   • Generate a new secret key. Give it a recognisable name (e.g., "AIFORYA_ClientPortal").
   • Copy this key and paste it into the appropriate field in the AIFORYA extension settings on your WordPress site. AIFORYA documentation provides detailed links and video guides.

2. Can I cancel my subscription at any time? Yes. AIFORYA subscriptions are without long-term commitment. You can cancel automatic renewal at any time, with a single click from your client area on the AIFORYA website. Access to premium features and support will remain active until the end of the already paid billing period.

3. How does the BYOK model work in practice? BYOK stands for "Bring Your Own Key." It's a philosophy, not just a feature.

   • Transparency: AIFORYA does not sell you opaque "credits." You enter your own API key in the extension settings.
   • Control: Each time an action requires AI, the extension makes a direct and secure call to the provider (e.g., Anthropic) using your key.
   • Economy: Billing for this call is managed directly between you and the provider. This is the most transparent, most economical, and fairest model.
   • Analogy: Think of it as a car (the AIFORYA extension) and fuel (AI). AIFORYA provides you with a high-performance car, but you choose your service station and only pay for the fuel you consume, at the price displayed at the pump.

4. What are the actual AI costs? Costs are generally very low for textual use cases. For example, generating a hundred 200-word project reports with a model like Anthropic's Claude Sonnet 4.6 often costs less than one euro. For standard Client Portal usage (summary generation, writing assistance, ticket categorisation), typical external monthly costs are between 2€ and 8€. You can track your consumption in real-time and set spending caps on your AI provider's dashboard to avoid surprises.

5. Is my data stored by AIFORYA? No, this is a fundamental commitment. AIFORYA never accesses your data. The extension is installed on your own WordPress server. All data (projects, messages, files) is stored in your WordPress database. AI requests are direct and encrypted transactions between your server and the AI provider's server (Anthropic, OpenAI), never passing through AIFORYA's servers. Confidentiality is total.

6. Is the extension compatible with Elementor / Divi / Breakdance? Yes. AIFORYA extensions are developed in compliance with WordPress standards. They operate at the "backend" level and are therefore agnostic to page builders. The client portal interface is designed to integrate cleanly into any theme, with a minimalist and professional style that does not conflict with your existing design.

7. Is there a free trial? Yes. AIFORYA offers a 14-day free trial for all paid plans, without requiring a credit card. You can test all features in real conditions and evaluate the value of the extension for your business before making a decision.

8. What happens if Anthropic changes its prices? Since you deal directly with the AI provider, you are subject to its pricing. If Anthropic (or another) adjusts its prices, whether up or down, this will be reflected in your bill with them. The advantage of the BYOK model is to give you the freedom and flexibility to change providers if another becomes more competitive, without relying on AIFORYA to adapt.

9. Can I use AIFORYA on multiple sites? Yes. The "Pro" plans (up to 3 sites) and "Agency" plans (up to 25 sites) are specifically designed for multi-site use. They allow you to deploy the Client Portal for your entire client base at a progressively lower and advantageous rate from a single account.

10. Does AIFORYA provide technical support? Yes, responsive technical support by experts is included in all subscriptions. The priority level and guaranteed response time (from 24 working hours to 4 working hours) depend on your plan. Comprehensive documentation, with tutorials and guides, is also available 24/7 to help you independently.

Specific Questions about the Client Portal

11. How are clients added and their access managed? Adding clients is integrated into WordPress's native system for simplicity and security. You create a standard user and assign them the "Client" role, created by the extension. This user will only have access to their personal and secure portal via the front-end of your site. They will never see the WordPress administration dashboard. You can then assign them to one or more specific projects, ensuring granular access control.

12. Are there storage limits for shared files? AIFORYA Client Portal does not set its own storage limits. The only limits are those of your own hosting plan. Files are stored in your WordPress installation's uploads folder, like all other media. For optimised management of very large files, AIFORYA recommends coupling the portal with an external storage service (e.g., Amazon S3 via a third-party plugin). This can improve performance and reduce the load on your main server.

13. Can one client see another client's projects? Absolutely not. The architecture is designed for strict data compartmentalisation. Each client is linked to their unique WordPress user ID. The portal systematically filters all data (projects, tasks, messages, files) to display only those to which the logged-in user explicitly has access. Confidentiality between clients is an absolute priority and is guaranteed by design.

14. Does the extension integrate with billing tools? Currently, there is no direct native integration with specific billing plugins. However, the "Pro" and "Agency" plans provide access to a REST API. This API allows developers to create custom bridges with your existing tools. For example, you could program the automatic creation of a project in the portal when a WooCommerce order reaches "Processing" status. Platforms like Zapier or Make can also be used to create no-code automations.

15. What happens to my data if I cancel my subscription? Your data always belongs to you. If you cancel your subscription, the premium features of the extension will cease to function. However, all information (projects, messages, files) will remain securely stored in your WordPress database. You will not lose any data. If you decide to reactivate your subscription in the future, all your information and configurations will be restored instantly.

AIFORYA's Fundamental Commitments

Client Sovereignty The BYOK model is more than a feature, it's a philosophy. It guarantees that you retain total and permanent control over your data, your costs, and your technological dependence. AIFORYA provides the tool; you drive the strategy and manage the relationship with the AI provider.

Radical Transparency No hidden markups, no complex credit systems designed to confuse you, no unexpected fees. Pricing is simple to understand, and AI costs are crystal clear. They appear on a separate invoice that has nothing to do with AIFORYA. What you see is what you pay.

Guaranteed Service Continuity AIFORYA is a company built to last in the long term. In the event of an interruption of the publisher's activity, a patrimonial mechanism is provided. It will release the extension's source code under a permissive open-source license, thus guaranteeing its functionality and maintenance for years to come.

GDPR Compliance and Privacy by Design The extension is designed to be "Privacy by Design." By not storing, processing, or ever seeing any of your data on its servers, AIFORYA ensures the highest possible level of confidentiality and GDPR compliance.

Rigorous Quality Commitment AIFORYA is committed to providing robust, secure, and regularly updated extensions. They follow the evolutions of WordPress and the AI ecosystem. Customer support is responsive and composed of technical experts capable of effectively assisting you in resolving your issues.

Ready to Transform Your Client Relationship?

Stop losing time, energy, and profitability with fragmented communication. Offer your clients the professional, centralised, and fluid experience they deserve. Free your teams to focus on value creation.

Start your 14-day trial, without a credit card, and discover the serenity of perfectly oiled client collaboration.

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